PRIVACY POLICY

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This Privacy Policy (“Policy”) describes how WorkPlus HR (“Company,” “WorkPlus HR,” “we,” “our,” or “us”) collects, uses, stores, discloses, and protects personal information and organizational data obtained through its website, software applications, platforms, products, and related services (collectively, the “Services”).

By accessing or using the Services, you acknowledge that you have read, understood, and agreed to the practices described in this Policy.

1. SCOPE OF THIS POLICY

This Policy applies to all visitors, customers, organizations, authorized users, employees, representatives, and other individuals who access or use the Services.

This Policy governs the collection and processing of information through:

The WorkPlus HR website.
Software platforms and applications;
Customer onboarding and support processes;
Product demonstrations and communications;
Integrations, features, and related operational services.

2. INFORMATION WE COLLECT

2.1 Personal Information

We may collect personal information voluntarily provided by users or organizations, including but not limited to:

Full name;
Business email address;
Contact number;
Company or organization name;
Designation or job title;
Communication preferences;
Any other information submitted through forms, inquiries, or support requests.

2.2 Workforce and Organizational Data

In connection with the Services, customers may upload, manage, store, or process employee and workforce-related information, including but not limited to:

Attendance records;
Payroll information;
Leave and time-off records;
Employee identification details;
Employment-related documentation;
Organizational hierarchy and workforce data.

Such information is processed solely for the purpose of providing the Services and related functionality.

2.3 Technical and Usage Information

We may automatically collect certain technical and device-related information, including:

IP address;
Browser type and version;
Device identifiers;
Operating system information;
Website interaction data
Access timestamps;
Usage analytics and diagnostic information.

3. PURPOSE OF COLLECTION AND USE

WorkPlus HR may collect, use, process, and store information for lawful business purposes, including:

Providing, operating, and maintaining the Services;
Managing customer accounts and organizational access;
Facilitating onboarding, implementation, and support;
Improving platform performance, functionality, and user experience;
Monitoring platform security and preventing unauthorized access;
Communicating operational, technical, or service-related information;
Complying with applicable legal, regulatory, or contractual obligations;
Enforcing agreements, policies, and platform terms.

We do not sell personal information to third parties.

4. LEGAL BASIS FOR PROCESSING

Where required under applicable laws, WorkPlus HR processes information on one or more of the following lawful bases:

Performance of contractual obligations;
Legitimate business interests;
Compliance with legal obligations;
User consent, where applicable;
Protection of legitimate rights and operational interests.

5. CUSTOMER RESPONSIBILITIES

Organizations using the Services are solely responsible for:

Ensuring the lawful collection and submission of employee or workforce information;
Obtaining necessary consents and authorizations where required;
Maintaining compliance with applicable employment, privacy, and data protection laws;
Managing user permissions and access controls within their organization.

WorkPlus HR processes organizational and workforce information strictly in accordance with customer instructions and applicable contractual obligations.

6. COOKIES AND TRACKING TECHNOLOGIES

The Services may use cookies, analytics tools, and similar technologies to:

Maintain platform functionality;
Analyze usage trends and traffic patterns;
Improve website performance and user experience;
Support operational security and diagnostics.

Users may disable cookies through browser settings; however, certain features or functionalities may become unavailable or operate improperly.

7. DISCLOSURE OF INFORMATION

WorkPlus HR may disclose information only under the following circumstances:

To authorized service providers, vendors, or infrastructure partners supporting the Services;
To comply with applicable laws, regulations, legal processes, or governmental requests;
To protect the rights, security, property, operations, or legal interests of WorkPlus HR;
In connection with mergers, acquisitions, restructuring, financing, or transfer of business assets;
With user or organizational authorization.

All authorized third parties engaged by WorkPlus HR are expected to maintain commercially reasonable confidentiality and data protection standards.

8. DATA SECURITY

WorkPlus HR maintains commercially reasonable administrative, technical, and organizational safeguards intended to protect information against unauthorized access, misuse, disclosure, alteration, or destruction.

Notwithstanding the foregoing, no method of electronic transmission, storage, or security system can be guaranteed to be completely secure. Accordingly, WorkPlus HR does not warrant or guarantee absolute security of information.

9. DATA RETENTION

Information shall be retained only for as long as reasonably necessary to:

Provide the Services;
Fulfill contractual and operational requirements;
Comply with applicable legal and regulatory obligations;
Resolve disputes and enforce agreements.

Retention periods may vary depending upon the nature of the information, customer instructions, and applicable legal requirements.

10. INTERNATIONAL DATA TRANSFERS

Information may be processed, stored, or transferred to jurisdictions outside the user’s country or region of residence where data protection laws may differ.

By accessing or using the Services, users acknowledge and consent to such transfers, processing, and storage where permitted by applicable law.

11. USER RIGHTS

Subject to applicable laws and jurisdictional limitations, users may have the right to:

Access personal information;
Request correction or update of inaccurate information;
Request deletion of information where legally permissible;
Object to or restrict certain processing activities;
Withdraw consent where processing is based upon consent.

Requests relating to personal information may be submitted through the official contact channels provided by WorkPlus HR.

WorkPlus HR reserves the right to verify identity prior to processing any request.

12. THIRD-PARTY SERVICES

The Services may contain links, integrations, or connections to third-party websites, applications, or services.

WorkPlus HR does not control and shall not be responsible for the privacy practices, policies, content, or security standards of third-party platforms.

Users are encouraged to review the privacy policies of such third parties independently.

13. CHILDREN’S PRIVACY

The Services are intended solely for business and organizational use and are not directed toward individuals under the age of eighteen (18).

WorkPlus HR does not knowingly collect personal information from minors.

14. MODIFICATIONS TO THIS POLICY

WorkPlus HR reserves the right to amend, revise, or update this Policy at any time without prior notice.

Updated versions shall be published through the website or relevant Services and shall become effective upon publication unless otherwise stated.

Continued use of the Services following any modification constitutes acceptance of the revised Policy.

15. CONTACT INFORMATION

For any questions, requests, or concerns relating to this Privacy Policy or data processing practices, users may contact WorkPlus HR through the official contact information made available on the website.

16. GOVERNING LAW

This Policy shall be governed by and construed in accordance with the applicable laws governing the jurisdiction in which WorkPlus HR operates, without regard to conflict of law principles.

Any disputes arising out of or relating to this Policy shall be subject to the exclusive jurisdiction of the competent courts within such jurisdiction.